March 1, 2017
Businesses always want their employees to collaborate better and more efficiently. In the digital workplace, companies typically store large amounts of data digitally in their internal systems, where users spend the majority of their time on as part of their day to day tasks. Business users have a common requirement when they use internal systems that contain large amounts of data – content findability.
Companies seek a way to make information easily accessed and searchable.
When organisations have internal systems that spread across multiple services and contains content stored across these services, there is a demanding need from staff to be able to collaborate with one another across these systems easily and to find content spread across these systems in one central location.
Often business users spend a lot of time searching for content and not enough time working on the things they need to do on a day to day basis. This diminishes productivity and causes significant loss to businesses. They face issues with out of date, misplaced, or duplicated content.
With easy access to relevant content, employees can focus their time on important tasks in business hours. That’s where Microsoft Office 365 Delve comes in.
Delve is a cloud-based service offered through the Office 365 suite. Its primary purpose is to help users find and discover pertinent information across Microsoft products that are integrated with Delve through Office 365. In addition to traditional search tools, Delve has a “discover” function, which brings potentially relevant information to the attention of users, based on relationships and past activity.
Delve users can also search by colleague and, if authorized, review recent co-worker activity and communications, such as email through an Outlook account that’s integrated with Delve.
A key benefit of Delve is that it can automatically populate content from integrated Microsoft products. For example, an employee who watched a PowerPoint presentation at a meeting scheduled through Outlook could later review the PowerPoint through Delve by clicking on the “Presented to Me” tab in the search area.
You don’t have to remember the title of a document or where it’s stored. Delve shows you documents no matter where they’re stored in OneDrive for Business or SharePoint in Office 365.
Delve never changes any permissions, so you’ll only see documents that you already have access to. Other people will not see your private documents.
Delve is included in the Office 365 Enterprise E1 – E4 subscription plans (including the corresponding A2 – A4 and G1 – G4 plans for Academic and Government customers respectively).
Delve is available as an app on mobile devices, such as iOS, Android and Windows.
Enable Delve through the SharePoint Online Admin Center under Settings > Allow access to the Office Graph.