SharePoint Document Management
The efficient sharing, organisation, and collaboration of documents is essential to most workplaces. However, the common system for managing documents is becoming increasingly decentralised and scattered. This causes a problem for businesses that ultimately makes it difficult for employees to find, share, and collaborate on content. SharePoint aims to solve these issues with a broad set of document management capabilities.
The significance of document management within SharePoint is based around metadata. Users can upload and tag documents to give each one essentially a way of categorisation that makes it possible to search based on keywords, and get the most relevant and latest version of a file. No duplicates, and no accessing old and unused files!
Some Benefits Of SHarepoint DMS
Revisions & Collaboration
There will be no duplicate files thanks to SharePoint's versioning features. You will also always have access to previous versions of that file if needed, along with who edited the file and the date of the change. SharePoint also makes it easy for multiple people to work on the same document simultaneously.
Plan Content Types and Document Properties
Attach information, metadata, and templates to your documents. This enforces consistency across your organisation and enables an easy and efficient search process.
Need to find a document but don't know which folder it might be in? You don't have to click through all of them thanks to SharePoint's search feature. As long as you've tagged all your documents in the correct way, the search function should effectively bring up relevant information.
Your document management system should reflect you and your business goals. What will help you achieve more?If you need a loose structure, make it flexible, or if a tightly controlled structure is more representative of your culture and goals, that's perfect too. Or if you are unsure, contact us for a chat and we'd be happy to work it out together. The beauty of the SharePoint DMS is that the power is in your hands. Prior research and planning is key to creating an efficient system.
To leverage data in your business more effectively, or learn more about how Sharepoint Document Management Systems can help you achieve more, fill out this form and we’ll be in touch with you shortly.